Office is the second home of your employees. On a typical working day, your staffs spend most of the time within the walls of your organization. This calls for more organized and well-paced office that will enable them to focus on work and be more productive, each day.
Here are some Tips for a More Organized Office, through which you can make your company, a better place to spend the day.
Develop Work Zones- Its obvious to have separate teams who looks into certain domains of your business. But, does each of your team have their specific work zones or workstations? Does a team sit together as a team or in a mixed group? If its the latter, its high time to demarcate specific areas where teams can have their own space and be more productive, with their work.
Automize Systems- Gone are the days of register attendances and manual payroll systems. We live in the digital era, so before your employees start complaining of your outdated procedures, bring a change. From entry and exit time to calculating payrolls, integrate systems and make it easy for the management and the employees.
Organize Your Drawers- Most organizations don’t. Rather, they don’t pay much important. An organized mind only works when things in the immediate surroundings are well in place. Maintain a specific drawer for all stationery goods. Keep them in one place. Thus, when anyone needs a paper or stapler, its there.
File Papers Weekly- Another useful Tip for a More Organized Office is to file papers on weekly basis. We all have been through the habit of sorting and filling them during quarter ending period. From now, work hard from the beginning and avoid the last-minute hassles.
Sort Your Files- Group your files according to your alphabets, just like dictionary. Thus, when your employees want a file, they can immediately go into the B or G section and get their requisites, without eye-screening the entire lot.
And to work in a well-structured environment, contact Vision Office Furniture. Get expert advice on enhancing the quality of your environment and promoting positivity within your organization.
We are children of evolution and with our ever-changing technology, the way we work must keep changing as well. Modern workplaces need to incorporate seamless change – the ability to evolve with our workstyles and integrate our priorities.
Adaptable workplace environments open up more possibilities for innovative working styles, efficient tasks and wellness. The well-being of employees is now central to office design, with more and more designers and architects embracing the concept.
First and foremost, I see a surge in demand for authentic design solutions that signal an organization’s commitment to its core values. As interior architects, our job is to create a physical environment that tells the story of an organization in a way that resonates with not only its leadership and employees, but also their clients. So how do we accomplish this? There’s no standard solution, but listening to your client is key and knowledge is definitely the most powerful tool. We must not only gain a clear understanding of the organization’s history, mission, and objectives, but also figure out what’s most important to the client. While this takes time and requires the client to dig deep, it guides us toward authentic solutions that best exemplify the heart of their organization.
Authenticity-centered design may take root through a design vocabulary, expressive and creative visual branding, or specific materials, to name a few. Here are two companies that have used authentic design as a tool for a successful work environment:
Bazaarvoice
When Bazaarvoice called on us to design their new Austin headquarters, we used branded color and faceted architectural features combined with a bold planning concept to create a vibrant space that embodied the company’s energy and culture. We selected unique patterned carpet, wallcoverings, and light fixtures representative of each department and the cafe for each of the 14 collaboration areas. The cafe and breakroom reveal faceted pods in Bazaarvoice brand colors — grass, navy, sky, and teal. Through thoughtful planning, lauckgroup was able to create a workspace that embodied Bazaarvoice’s brand and mission — leading to heightened employee engagement, client retention, and innovation.
WiNGS
To empower disadvantaged women in Dallas, where we have the third highest poverty rate overall among major U.S. cities, WiNGS (Women in Need of Generous Support) offers financial, educational, and entrepreneurial guidance. When space constraints began to inhibit the nonprofit from fulfilling its mission, WiNGS declared its plans to move, and lauckgroup offered at cost materials sourcing and pro bono programming and design services. For us, creating a space that felt familiar and comfortable was a key deliverable, as the staff wanted clients to feel safe and heard. Placing a fireplace in the resource center, creating coaching rooms that evoked the feeling of a sitting room, and designing a treehouse-inspired childcare area all accomplished this. Our thoughtful approach resulted in a space that reflected the nonprofit’s mission to help women realize their limitless potential.
Appealing to millennials
As we enter 2017, millennials will continue to influence the direction of office design. First of all, this generation wants a career that offers a sense of purpose and contributes to the greater good. Given this reality, workplace designers should consider how the workspace can embody these goals and how they can visually be represented in the space. And similarly to the importance of authenticity-centered design, a company’s commitment to their community and their contributions to society can be incorporated into branding.
“This generation wants a career that offers a sense of purpose and contributes to the greater good. Given this reality, workplace designers should consider how the workspace can embody these goals and how they can visually be represented in the space.
“Many of our clients are focused on millennial-friendly design, such as Atlassian, who challenged our design team to create a raw and loft-like feel in the first generation building. A monumental stair is set at the office’s center, serving as a hub of energy for the space. Beyond its functionality and defining architecture, it encourages clients and employees to socialize and congregate on a tiered platform auditorium with bar-height seating. Ancillary spaces, including two large break rooms overlooking Lady Bird Lake, an upscale hospitality bar that serves beer and coffee, a game room, numerous open lounge areas, bicycle storage, showers, and quiet zones are scattered throughout the floor plan. The diverse settings for collaboration and privacy, coupled with mobile sit-stand desks and ceiling-mounted power sources distributed throughout, empower workers with autonomy and flexibility.
Wellness of tomorrow
Another important trend that continues to make waves in the A&D world: wellness. Certifications like LEED and the WELL Building Standard are not enough — designers must be deliberate in making astute observations about the space and how to best build a healthy, people-centric office. With studies that prove the psychological and physical benefits of exposure to nature, finding ways to connect to the outdoors is key.
Not enough time is spent cleaning up the clutter that is your workspace. You never seem to find that one document that you urgently need or the keys to the file cabinet or your phone charger. And yet, it’s taking up huge chunks of your day!
If you’re spending a good part of your day trying to cruise through the chaos of your workplace, it’s going to show sooner or later and you’re likely to land into trouble. Our advice is to get working on cleaning it up once and for all – well, as long as you understand it’s going to need some keeping up.
Start afresh
Get rid of anything you no longer require. Things that you used to need or might require in the future should be filed separately and stored away. To effectively organize or reorganize your stuff, you need to get rid of everything that is not currently necessary.
Office Desks
Rearrange
Now that you’re rid of all that is unnecessary, it’s time to find solutions for the rest of the problems. Maybe you’ve become complacent with how things are because it’s been going on for too long. A quick and easy way to get your organizational instincts kick in is to rearrange everything to make it easier and quicker to access.
Learn to manage time
Disorganization could just be a symptom of a more common affliction – time mismanagement. One of the simplest and most effective ways to overcome this is to jot down everything you need to accomplish in a day – a to-do list – and assign each task the time it requires while making sure that you do not exceed it. Adhere to this pattern till you break the habit of miscalculating your priorities at work.
Organize digitally
The condition of your digital desktop, email and social media is a reflection of your organizational skills, or lack thereof. Remedying only one could become a hurdle in the rehabilitation of your habits. If you want to keep up the organization of your workspace, let the organization spread to other parts of your life that ask for it. Organize your digital desktop by getting rid of all that is unnecessary, much like you did with your physical desktop.
Office Furniture
Get the right accessories
A big part of how you organize is what tools you use on a daily basis. A wrong filing system could breakdown your whole work ethic. Get the right filing cabinet, the right size desk (a height-adjustable or standing desk, if that suits you), an ergonomic chair and see the difference yourself. It’s alright to ask for things you need. Letting their absence hinder your work is not.
Get the right office furniture and accessories at Vision Office Interiors at the right prices. Visit www.vison-oi.com or call 321 203 2759.
Prolonged sitting combined with little exercise is detrimental to your health – so much that people have started equating sitting with smoking. The health consequences related to sitting are no less dangerous. On an average, a person with a desk job spends between 8 to 12 hours every day sitting, resulting in a lower metabolic rate, cardiac issues and increased stress.
Rachel Bindl from National Business Furniture compares the health impacts of sitting and standing at work. Here is the culmination
So how do sitting and standing compare?
Sitting:
Causes forward head position which creates pressure and muscle tightness that can lead to headaches.
Creates rounded back preventing proper spine support.
Increases chances of carpal tunnel, tennis elbow, tendinitis, varicose veins and blood clots.
Causes your body to burn less energy and to utilize less blood sugar in your body.
Causes electrical activity in the muscles to take a dip.
Enzyme productivity drops by 90% which increases your risk for heart disease
Standing:
Joints to be in more appropriate positions which results in better blood flow to the legs and to the hips.
Activates core, arm and leg muscles and improves back health.
Creates more desirable blood sugar and blood pressure levels.
Ramps up metabolism by breaking down sugars and fats more quickly.
Increases oxygen levels for improved concentration.
Burns three times as many calories as sitting, aiding in weight loss.
All of the above can be very disconcerting if you are one of the many Americans who sit for extended periods of time while at work. Don’t panic. Even a little bit of standing throughout your day can go a long way. According to Designer and Ergonomic Specialist, Mari-ann Carlson, “Alternating between sitting and standing is important as too much of either position can be stressful for your body. Aim to stand and move every 20 minutes.”
Here are five ways to easily incorporate standing into your work day:
Add height-adjustable computer accessories to a desktop.
Adjustable-height tables for conference rooms and meeting rooms.
Instead of replacing your current desk, add a matching standing table.
Add an all-in-one option, like a Sit-Stand Workstation.
Consider adding a standing work island in a common area so everyone can take a stand for their health.
The benefits of standing at work surpass individual health and express themselves in increased revenue. That is right! A healthy employee works about twice as hard and enjoys their work at the same time leading to an increase in productivity and gross contribution.
Watch doctor of therapy and mobility expert Kelly Starrett explain how standing desks at the workplace are a boon to all
Now finally here is a formal news report by Matthew Gutierrez from Star Tribune on the negative impacts of prolonged sitting at the workplace and how to rectify it
You may want to stand up while you read this: Studies show Americans sit on average between eight and 12 hours a day. Many sit in the car on the way to work. We sit in our chairs at our desks. We sit down to eat lunch. We sit through office meetings. Then we sit during our evening commute. At the end of the day, we sit while eating dinner, watching TV and surfing the web.
Even for those who exercise an hour or two every day, prolonged sitting has been associated with heart disease, low metabolism and something that researchers are calling “dormant butt syndrome,” a tightness of the hip flexors and weakness of the gluteal muscles.
Chris Kolba, a physical therapist at Ohio State University, coined the term for a condition that can be a result of sitting throughout the day. A May study published by Ohio State’s Wexner Medical Center found DBS may be the cause of knee, back and hip pain.
Yet many of us sit, sit and sit.
“We were put on this Earth to be hunters and gatherers,” said Ron DeAngelo, director of sports performance training at the University of Pittsburgh Medical Center Rooney Sports Complex in Pittsburgh. “But now we’re hunters and gatherers of information on a computer.”
When DeAngelo first meets with patients, he’ll often ask them what they do for a living and how much they sit. “If your butt is not in the game” and you’re sitting down, he said, other parts of your body have to work harder, which can lead to injury.
While standing desks are nothing new — Charles Dickens, Thomas Jefferson and Donald Rumsfeld used them — they have gained popularity over the past decade. A few years ago, some considered standing desks weird. Now they are almost commonplace.
A 20-year history of studies show people who work at standing desk stations are about 10 percent more productive than those who sit.
For one year, Texas A&M researchers followed high school students who were given standing desks at their school and found an increase of about 10 percent in students’ cognitive improvement. Similarly, a Texas A&M study found employees in a call center who used standing desks for a six-month period were 46 percent more productive than colleagues who used standard desks.
Using a standing desk is one of the easiest ways to train yourself to stand more. They range from about $150 to $450 and can be picked up at major retailers such as Target, Office Depot and Bed Bath & Beyond.
It was not a particularly quick migration from traditional office desk and chair to standing desk for Frank Dawson, an associate vice president at the architectural firm Cannon Design in Pittsburgh.
“You have to sort of work yourself into it,” said Dawson, 48. “It’s not like, ‘Oh, yeah, this is the greatest thing ever,’ but after you do it, it’s not so bad.”
Software engineer Nick Tate of Container Ship, a cloud computing company in Pittsburgh, called the first couple of weeks an “initial adjustment period.” Three years removed, he stands about half of the time at work.
“Every half-hour or so, just remember to ask yourself, ‘How’s my posture?’ ” said Tate, 25.
Standing desks are especially beneficial for employees suffering from vascular and orthopaedic issues. Striking a balance between sitting and standing not only improves a person’s health but also enhances their abilities of cognition and acuity. Find a variety of high quality standard and height-adjustable standing desks and other office furniture at Vision Office Interiors. Choose from a carefully selected collection of new and used office furniture
